TracePoint - Quick Start Guide
TracePoint Monitoring – Quick Start Guide A fast, practical guide to get your team up and running.
Updated: May 2026
1. Install the App & Sign In
- Go to TracePoint.Systems in your browser (Chrome recommended for Android/Windows, Safari for Apple devices).
- When prompted, choose Install App (Android) or Add to Home Screen (Apple).
- Open the app and sign in with your credentials.
2. Dashboard Overview
Your central hub showing:
- Today’s scheduled visits and tasks
- Recent field activity
- Flagged instruments
- Upcoming calibrations
- Key stats across all projects
- Quick actions (Log Event, Add Site, etc.)
Tip: Use the dashboard every morning to plan your day.
3. Add a Site
- Tap Add Site and fill in the details (name, location, access notes, photos).
- Sites group all your monitoring points together.
- Bulk upload option available via Excel template (great for large sites).
4. Add Sensor Types
- Go to Add Sensors
- Define each type you use (e.g. Vibrating Wire Piezometer, Inclinometer).
- Add Custom Fields (depths, baseline readings, installation parameters, etc.).
- These custom fields will appear automatically when adding instruments of that type.
5. Add a Monitoring Point + AI Install Report
- Inside a site, tap Add Monitoring Point.
- Fill in basic details or use the AI Install Form:
- Upload a photo of your handwritten installation notes or a voice note.
- TracePoint’s AI extracts the information and auto-fills the form.
- Review, edit if needed, and save.
- Once saved, go to the monitoring point profile → Generate AI Install Report.
- Upload more detailed notes → AI creates a clean, professional installation report in seconds.
6. QR Codes & On-Site Access
- From the site or monitoring point, download and print QR code labels.
- Attach the QR code to the physical instrument.
- On site: Open the app → Scan QR → instantly open the full profile (no searching or phone calls needed).
7. Log an Event (The Daily Workflow)
Two easy ways:
- Scan QR on the instrument → Tap Log Event buttons available.
- From Dashboard → Log Event → select site + point.
Common event types:
- Readings Taken
- Battery Changed
- Capacitor Changed
- Cleaned / Flushed
- Logger / Sensor Removed, Reinstalled, or Changed
- Inspection / Notes
Add photos, notes, and values. The event is timestamped and added to the instrument’s lifecycle history immediately.
8. View Monitoring Point Details
Each point shows:
- Logger & sensor serial numbers
- Custom fields
- Installation report (AI-generated)
- Full event history (timeline)
- Photos and notes
- Calibration status
- Access details
You can edit details or add manual updates anytime.
9. Flagging & Alerts
- Flag points that need attention.
- Calibration and battery alerts appear automatically on the dashboard.
- Configurable thresholds in System Settings.
10. Reports & Exports
- Generate PDF reports for individual points or entire sites.
- AI Install Reports (from notes).
- QR code sheets for printing.
- CSV exports for events and data.
11. Offline Mode
- Before leaving the office, download sites/points for offline viewing.
- You can view history and reference data without signal.
- Logging new events requires reconnection (they sync automatically when back online).
12. Team & Client Features
- Assign visits and tasks to engineers.
- Invite clients as unlimited Viewers (they see live data without full access).
- Everything updates in real time.
13. Data Backup & Settings
- Go to System Settings → Export Backup (weekly recommended).
- Update password or notification preferences in User Settings.
- Photos are stored securely. Back them up separately if needed.
14. Best Practices & Tips
- Download PDFs before going to site (works offline)
- Regularly export data as backup
- Keep QR codes clearly attached to instruments
- Use consistent event types for better reporting
- Review flagged items daily
15. Troubleshooting & Support
- No signal on site? Use downloaded PDFs and log events when back online
- Need help? Reply to onboarding emails or contact info@kraftorsystems.com
- Watch the videos:
Our Philosophy
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Practical over complicated
If it doesn’t help someone on site, we don’t build it.
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Built for real workflows
Tools should fit the way teams already work — not force them to change everything.
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Shared clarity
When everyone sees the same information, work gets done properly.
What We’re Building
Tools made for teams who need structure and clarity
Kraftor creates simple, powerful software designed for the realities of field engineering.
Our tools bring order to the messy, scattered workflows that slow down monitoring and maintenance teams.
We focus on clarity, collaboration and proper record-keeping — so your team always knows what’s happening, what’s been done and what needs attention next.
Tracepoint Spotlight
TracePoint — our flagship platform
TracePoint is built for monitoring teams who need a complete, organised ecosystem of their work.
Sensors, dataloggers, locations, install records, maintenance, site visits, changes, actions and events — all captured and connected in one shared place.
This is how teams stay aligned, confident and in control of their workflow.
Future Vision
Where we’re heading
Kraftor is not just a monitoring software company.
TracePoint is the first step in a long-term mission to build practical tools that bring clarity to all areas of field engineering — from inspections and maintenance to reporting and collaboration.
Wherever clarity is needed, Kraftor will be building.
Why Teams Choose Kraftor
Why teams choose us
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Field-first approach
We come from the industry and build tools that reflect real-world challenges.
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Simple, modern tools
Clean interfaces, fast workflows, no unnecessary complexity.
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Designed to scale
Whether you manage a small monitoring team or multiple sites, Kraftor grows with you.
Let’s modernise the way your team works
We’re here to help you bring structure, clarity and better collaboration to your monitoring workflows.